The major themes arising from the literature on time management include the following:
Creating an environment conducive to effectiveness
Setting of priorities
Carrying out activity around those priorities
The related process of reduction of time spent on non-priorities
Time management has been considered to be a subset of different concepts such as:
Project management. Time Management can be considered to be a project management subset and is more commonly known as project planning and project scheduling. Time Management has also been identified as one of the core functions identified in project management.
Attention management: Attention Management relates to the management of cognitive resources, and in particular the time that humans allocate their mind (and organize the minds of their employees) to conduct some activities.
Personal knowledge management: see below (Personal time management).
Stephen Smith, of BYUI, is among recent sociologists that have shown that the way workers view time is connected to social issues such as the institution of family, gender roles, and the amount of labor by the individual.
Hillary Rettig has identified over-giving to family, friends, work, volunteering or activism, as prime obstacles to managing one’s time. She recommends solutions including being aware of one’s motives (e.g., striving to be a “hero” or self-sacrificing “saint,” or over-giving as a form of procrastination), being clear on your roles and responsibilities, and establishing healthy psychological boundaries.
In recent years, several authors have discussed time management as applied to the issue of digital information overload, in particular, Tim Ferriss with “The 4 hour workweek”, and Stefania Lucchetti with “The Principle of Relevance”
This is the idea that 80% of tasks can be completed in 20% of the disposable time. The remaining 20% of tasks will take up 80% of the time. This principle is used to sort tasks into two parts. According to this form of Pareto analysis it is recommended that tasks that fall into the first category be assigned a higher priority.
The 80-20-rule can also be applied to increase productivity: it is assumed that 80% of the productivity can be achieved by doing 20% of the tasks. Similarly, 80% of results can be attributed to 20% of activity. If productivity is the aim of time management, then these tasks should be prioritized higher. This view of the Pareto Principle is explored further in The 4-Hour Workweek by Timothy Ferriss.
It depends on the method adopted to complete the task. There is always a simpler and easier way to complete the task. If one uses a complex way, it will be time consuming. So, one should always try to find out the alternate ways to complete each task.