Before determining what the best time management planner system is for you, it is important to understand the differences between the planner organizer systems. In the most broad sense, there are four broad types of planner organizer systems:
Pen and Paper Based (these are your Day Timers, DayRunners, and Franklin-Covey – really anything that can be printed out and kept in binders belongs in this category)
PDA (Either on your Palm-Pilot or other device geared towards planning)
Mobile (On your cell phone)
Computer Based (A program running on a desktop, laptop, or net book computer)
At the very base, time management planner organizer systems all include a calendar of some sort, a to-do list, a list of important contacts, and perhaps even a list of your goals. In addition to different mediums for your time management planner organizer system, there are also different methods of time management incorporated in each system. In the next few paragraphs, you will learn a bit more about the types of time management systems.
Getting Things Done
This system, created by David Allen, focuses upon “mind dumps” where you use a trigger list to get everything out of your mind and onto paper. Once you have gathered all the information that has been floating around in your head, you can organize the information. Anything that can be done in under two minutes should be done immediately. After this, you should schedule the next strategic action for each item. For example, writing a report is not a strategic next action, instead it is really a project requiring decomposition into individual steps. The strategic next action for writing a report might be “Pick up books from library.” Instead of creating a “to-do” list, actions are grouped by category – call, errand, office, etc.