A delegation of authority does not imply the complete surrender of power. The capacity of the personnel, who is being delegated must also be looked into. If delegation leads to too much concentration of work then it should be withdrawn as soon as possible to avoid the futility of delegation Limitation.
Following are the delegation Limitations on the process of delegation:
1. The extent of delegation is limited by-laws, constitution other political institutions.
2. The quantity of delegation depends upon the intellectual capacity and calibre of the personnel to be delegated.
3. In the event of a crisis, or in the starting periods of a new organisation, the daily routine powers may not be delegated.
4. Frequent changes in the conditions of work also limit the extent of delegation.
5. The size of the organisation and its geographical situation also act as limiting factor to the extent of delegation.
6. The system of communication also acts as a factor of the extent to which authority is delegated.
7. The degree of co-ordination required for the organisation at the various levels also acts as a restricting factor. [ Delegation Limitations ]
Merits of Delegation
1. It avoids wastage of time: Present-day management is a complicated process. A manager has to perform various functions as a matter of routine work. It is not possible for him to give proper attention to all matters coming to him. Delegation helps him in transferring the less important subject to his juniors and attend to more important works. This avoids wastage of time of the ‘topman’. Delegation helps in performing all the functions regularly with the help of the lower units. It also enables the ‘top level’ to study the minute details of the important problems.
2. It helps in training the new incumbents: The lower units that use the delegated power, get a spontaneous feel of their future responsibility. They become aware of the works at the higher level to which they may be promoted. The delegation also helps in developing the managerial personnel within the organisation.
3. It avoids over-work: Delegation shifts some portions of the responsibility and work from the shoulders of the manager. To quote Beach: “The over the worked manager who learns the art of delegation is at one and the same time able to relieve himself of some of his burden, increase the competence of his men, and raise the level of accomplishment of his unit.
4. It develops increased sense of responsibility: Delegation generates an increased sense of responsibility in the subordinate personnel. It also increases their working capacity and helps in enhancing their unspotted calibre which could be helpful for management.The delegation also helps in avoiding any kind of act at a higher level which may otherwise undermine the powers vested in the lower level units.
5. It avoids delay: Delegation helps in taking timely and accurate decisions. The personnel at a lower level, being delegated, act quickly which serves the organisation with due economy, efficiency and rapidity.